Effective 20.08.2023
1. Introduction
Welcome to the Privacy Policy for EqualRights.ro. This policy outlines how we collect, use, disclose, and safeguard your personal information while you access and use our website and services. At EqualRights.ro, we are committed to ensuring the privacy and security of your information in compliance with the General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), and California Privacy Rights Act (CPRA).
Purpose of this Privacy Policy
This Privacy Policy serves to inform you about:
- The types of information we collect from you.
- How your information is used and disclosed.
- Your rights and choices regarding your personal data.
- Measures we take to ensure data security.
- How to contact us with privacy-related questions.
We encourage you to read this policy carefully to understand our practices and how they affect you. By using our website and services, you acknowledge that you have read and understood this Privacy Policy.
2. Information We Collect
We collect various types of information to provide you with a better experience and improve our services. This section outlines the categories of data we may collect, the purposes for which we collect them, and the legal basis for processing your information.
Categories of Information Collected
- Personal Identifiable Information (PII): When you interact with EqualRights.ro, we may collect PII, such as your name, email address, and contact details. This information is collected when you subscribe to our newsletter, submit inquiries, or engage in other activities on our website.
- Device Information: We gather information about the devices you use to access our website, including your IP address, browser type, operating system, and other technical details. This helps us optimize our website for various devices and improve your browsing experience.
- Cookies and Tracking Technologies: We use cookies and similar technologies to collect information about your browsing behavior, preferences, and usage patterns. This includes information about the pages you visit, the duration of your visits, and your interactions with our content.
- Analytics and Usage Data: We collect data about how you navigate our website and interact with our content. This information helps us understand user behavior, improve our website’s functionality, and enhance your overall experience.
Purposes of Information Collection
We collect your information for the following purposes:
- Communication: We use your contact information to respond to your inquiries, provide you with requested information, and deliver our newsletter if you choose to subscribe.
- Website Improvement: Device information, cookies, and usage data enable us to analyze user behavior, identify trends, and enhance the performance and user-friendliness of our website.
- Analytics: We use analytics tools like Google Analytics and Facebook Pixel to understand user engagement, traffic sources, and demographic information. This helps us tailor our content and services to better serve our audience.
Legal Basis for Data Processing
We process your information based on legal grounds such as your consent, contractual necessity, or legitimate interests. When you provide your information, you consent to its collection and processing in accordance with this Privacy Policy.
Children’s Privacy
EqualRights.ro is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from minors. If you are a parent or guardian and believe your child has provided us with their information, please contact us, and we will promptly remove their data from our records.
We are committed to safeguarding the privacy of all users, and protecting the information of minors is of paramount importance.
3. Children’s Privacy
EqualRights.ro is designed for individuals who are 18 years of age or older. We do not knowingly collect or solicit personal information from anyone under the age of 18. If you are under 18, please do not attempt to access or use our website or provide any personal information about yourself.
In the event that we discover that we have collected personal information from a minor under 18 without parental consent, we will take immediate steps to delete that information. If you believe that a minor may have provided us with their personal information without proper consent, please contact us at the email address provided in this Privacy Policy.
Parental Rights
If you are a parent or guardian and you become aware that your child has provided us with personal information without your consent, please contact us to ensure that such information is promptly removed from our records. We understand the importance of protecting the privacy and security of children’s personal information and are committed to complying with applicable laws and regulations regarding children’s privacy.
Educational Resources
We encourage parents and guardians to be actively involved in their children’s online activities and to use parental control tools available from online services and software manufacturers. Various resources are available online to help parents provide a safe online environment for their children.
By using EqualRights.ro, you are confirming that you are at least 18 years old or that you are the parent or legal guardian of a minor who is using the website under your supervision.
4. How We Use Your Information
We may use the information we collect for various purposes in accordance with applicable laws and regulations. The following outlines how we use the information we gather:
a. Provide and Improve Services: We use the information you provide to deliver and enhance our services, including customizing your experience, responding to your inquiries, and troubleshooting technical issues.
b. Personalization: We may use your information to personalize your experience on EqualRights.ro, such as recommending relevant content or resources based on your preferences.
c. Communication: We may use your contact information to communicate with you, respond to your inquiries, provide updates about our services, and inform you about changes to our policies.
d. Analytics and Research: We may use analytics tools like Google Analytics and Facebook Pixel to gather data about user interactions with our website. This information helps us understand user behavior, improve our services, and optimize our website’s performance.
e. Legal and Security: We may use your information to comply with legal obligations, enforce our terms of use, and protect our rights, privacy, safety, and property.
f. Marketing and Advertising: We may use your information to deliver relevant advertisements and marketing materials, both on our website and through third-party platforms, based on your interests and preferences.
Please note that we do not sell your personal information to third parties.
5. Disclosure of Your Information
We understand the importance of your privacy, and we are committed to safeguarding your information. However, there are circumstances in which we may need to disclose your information to trusted third parties. This section outlines the instances in which your information may be shared:
a. Service Providers: We may share your information with trusted third-party service providers who assist us in operating our website, analyzing data, conducting research, and delivering services. These providers are bound by confidentiality agreements and are only permitted to use your information for specific purposes related to our services.
b. Legal Compliance: We may disclose your information when required by law, regulation, legal process, or governmental request. This includes responding to court orders, subpoenas, and other legal obligations.
c. Protecting Our Rights and Safety: We may share your information to protect our rights, safety, privacy, property, and the security of our website, users, and the public. This includes enforcing our terms of use, investigating and preventing fraud, and addressing security breaches.
d. Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity. We will notify you and obtain your consent if your personal information will be subject to a different privacy policy.
e. Aggregated and De-Identified Data: We may share aggregated and de-identified data with third parties for various purposes, such as analyzing trends, conducting research, and improving our services. This data does not identify individuals personally.
f. Consent and International Transfers: By using our website, you consent to the transfer of your information to countries outside of your own for the purposes outlined in this Privacy Policy. We will ensure that any international transfers comply with applicable data protection laws.
While we take reasonable measures to protect your information, we cannot guarantee the security of data transmissions over the internet. Please be aware of the inherent risks of transmitting information online.
6. Your Choices Regarding Your Information
We believe in giving you control over your personal information. This section outlines the choices you have regarding the information you provide to us:
a. Access and Correction: You have the right to access, update, or correct your personal information. If you have an account with us, you can usually access and modify your information through your account settings.
b. Opt-Out of Marketing Communications: If you receive promotional emails from us, you can opt-out by following the instructions provided in the email. You can also contact us to opt-out of marketing communications. Please note that even if you opt-out of marketing emails, we may still send you administrative messages related to your account or transactions.
c. Cookies and Tracking Technologies: You can manage your cookie preferences through your browser settings. Most browsers allow you to block or delete cookies. However, please note that blocking or deleting cookies may affect the functionality of our website. To learn more about how we use cookies, please refer to our Cookie Policy.
d. Do Not Track Signals: We currently do not respond to “Do Not Track” signals sent by browsers, as there is no universal standard for such signals. However, you can usually configure your browser to prevent websites from tracking you.
e. Deletion of Your Information: You have the right to request the deletion of your personal information in certain circumstances. If you wish to delete your account or your personal information, please contact our DPO. Please note that we may need to retain certain information for legal or legitimate business purposes.
f. Data Portability: You have the right to receive a copy of your personal information in a structured, machine-readable format. If you request it, we will provide your information in a commonly used format that allows you to transmit it to another service.
It’s important to note that some of your choices may impact the functionality of our website or the services we provide. We aim to fulfill your requests promptly, but please allow reasonable time for us to process your requests.
7. Data Security
At EqualRights.ro, safeguarding your personal information is of paramount importance to us. We have implemented robust security measures designed to protect your data from unauthorized access, disclosure, alteration, or destruction. We continuously update and refine our security practices to align with the evolving landscape of online threats. Here’s how we ensure the security of your information:
a. Encryption: We utilize encryption protocols to safeguard your sensitive information during transmission. When you interact with our website, any data exchanged between your device and our servers is encrypted using secure socket layer technology (SSL).
b. Access Control: Access to your personal information is restricted to authorized personnel and individuals with a legitimate need to access it. Our authentication processes and role-based access controls ensure that only those with proper authorization can view, modify, or process your data.
c. Secure Infrastructure: Our data storage and processing systems are hosted on secure servers equipped with firewalls, intrusion detection systems, and other advanced security mechanisms. Regular security assessments and vulnerability testing are conducted to identify and address potential weaknesses.
d. Employee Training: We conduct thorough training sessions for our employees regarding data protection, privacy best practices, and security protocols. Our team is well-versed in handling sensitive information and adhering to strict security guidelines.
e. Monitoring and Auditing: We employ continuous monitoring and auditing mechanisms to detect and respond to any unusual or suspicious activities. This proactive approach enables us to address potential security breaches promptly.
f. Incident Response: In the event of a data breach or security incident, we have established an incident response plan that outlines the steps we will take to mitigate the impact, notify affected parties, and work towards preventing future occurrences.
Despite our comprehensive efforts, it’s important to acknowledge that no data transmission or storage method is entirely foolproof. While we take every precaution to protect your information, we cannot guarantee absolute security. By adhering to best practices and maintaining up-to-date security measures, we strive to minimize risks and create a secure environment for your data.
8. Data Retention
We retain your personal information only for as long as it’s necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Here’s how we manage data retention:
a. User Accounts: If you create an account on EqualRights.ro, we will retain your account information for as long as your account is active. You can choose to close your account at any time, which will result in the deletion of your personal information.
b. Communications: If you contact us through email, contact forms, or other communication channels, we may retain those communications and the associated contact details to respond to your inquiries, provide customer support, and improve our services.
c. Usage Data: We retain aggregated and anonymized usage data, analytics, and logs for a reasonable period to analyze and improve the performance, functionality, and content of our website.
d. Legal Obligations: In some cases, we may be required to retain certain data to comply with legal obligations, resolve disputes, enforce our agreements, or protect our legal rights.
e. Consent Withdrawal: If you withdraw your consent for us to process your personal information, we will delete your information promptly, unless we have a lawful basis for retaining it.
After the retention period has ended, we will securely delete or anonymize your personal information to prevent unauthorized access or use.
9. Your Privacy Rights
As an individual, you have certain rights under various privacy laws, including the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and the California Privacy Rights Act (CPRA). These rights include:
a. Right to Access: You have the right to request access to the personal information we hold about you. We will provide you with a copy of your information in a structured, commonly used, and machine-readable format, free of charge.
b. Right to Rectification: If the personal information we have about you is inaccurate or incomplete, you have the right to request that we correct or update it.
c. Right to Erasure: You can request the deletion of your personal information if it’s no longer necessary for the purposes for which it was collected, if you withdraw your consent, or if it has been unlawfully processed.
d. Right to Restriction of Processing: You can request that we restrict the processing of your personal information under certain circumstances, such as when you contest the accuracy of the data or when we no longer need it for processing.
e. Right to Object: You have the right to object to the processing of your personal information, especially if the processing is based on our legitimate interests or for direct marketing purposes.
f. Right to Data Portability: You can request that we transfer your personal information to another organization or provide it to you in a structured, commonly used, and machine-readable format.
g. Right to Opt-Out: If you’re a resident of California, you have the right to opt-out of the sale of your personal information to third parties. You also have the right to know if your personal information is being sold and to opt-out of receiving targeted advertising.
10. Changes to This Privacy Policy
At EqualRights.ro, we are committed to transparency and keeping you informed about any changes to our privacy practices. This section outlines how we handle updates and modifications to our Privacy Policy.
We understand that privacy laws and regulations may evolve over time, and our commitment is to ensure that our Privacy Policy remains compliant and reflective of our data processing practices. As such, we may make occasional updates to this Privacy Policy to reflect changes in our operations, legal requirements, or industry standards. We encourage you to regularly review this policy to stay informed about how we collect, use, and protect your personal information.
Notification of Changes: When we make changes to our Privacy Policy, we will revise the “Last Updated” date at the top of the policy. This date allows you to easily identify when the policy was last modified. Additionally, we will provide notice of material changes to the Privacy Policy through prominent means, such as posting a notice on our website or sending you an email notification if you have provided us with your contact information.
Reviewing Changes: We recommend that you periodically review the Privacy Policy to familiarize yourself with any updates. By continuing to use our services after any changes to the policy, you are acknowledging and agreeing to the revised terms.
Your Consent: Your continued use of EqualRights.ro following the changes to this Privacy Policy indicates your acceptance of those changes. If you do not agree with any of the changes, you should cease using our services and contact us if you have any concerns.
Your trust is essential to us, and we are committed to being transparent and responsive when it comes to addressing your privacy-related inquiries. We strive to provide timely and accurate responses to all communication we receive.
We appreciate your feedback, questions, and suggestions, as they help us maintain the highest standards of privacy protection. Your satisfaction is important to us, and we are dedicated to ensuring that your experience with EqualRights.ro is safe, secure, and respectful of your privacy.